The first step towards implementing a hosted cloud based system is to find a company that you trust that has the system you want. These companies offer different packages according to your needs, and they will charge you a monthly fee for using them.
Once you have signed up with your chosen provider, they will provide you with the hardware or software that you need to get setup. This could be a basic IP phone, or a program that you can download for use. These ‘end points,’ as they are called, use the network facilities of the host provider as a gateway.
The bulk of your services are off-site, which means that whenever something goes wrong with your cloud based system—you can call it in, email or otherwise contact your host for off-site help. They will remotely access your system and repair the issue from their current location. In this way, there are no maintenance fees or repair men to slow business.
The upfront costs involved with hosted cloud based systems are minimal. You do not have to buy the phone system outright; it is leased from your host for a small monthly fee. Over time, you will save money because calls will be cheaper and no capital outlay or paid on-going support was needed.
Once you have signed up with your host, they will pre-configure your phone settings for you, based on your needs. After installing or downloading the software, all you need to do it plug in your IP phone and you are ready to go.
At this point, you can activate or remove features that you will use by logging into your web portal. Once there, you will be able to browse lists of features that may come in handy for your business. Simply eliminate the ones you do not need, and activate the ones you do. Standard moves, changes and add-ons take no time at all.
Once you have setup your hosted cloud based system the way you like it, any of your employees will be able to use it. There is almost no training required, as the service walks you through the basic processes and features as you use them.
Above all, this phone system is user-friendly. You will not find an easier setup for any other kind of business telephone system, which makes moving locations a simple process. All in all, it would take a couple hours of your day to get this system up and running.